Instant Named PDFs and/or Images

This AppleScript exports Indesign documents to PDFs and/or Images (JPEGs and/or PNGs) with the following features!

  • Export individual pages
    Each page of the Indesign document can be exported to it’s own specially named PDF, JPEG or PNG.
  • Custom file naming
    The individual PDFs and image files can have custom names sourced from one of the following options:

    1. Indesign filename & suffix-of-your-choice & page number.
    2. CSV or text file (names separated by returns).
    3. The content of a character style from each page.
    4. The content of a paragraph style from each page.
  • Combine images into a single PDF
    You can export images and have them combined into a single PDF meaning that every page of the PDF is a rasterised image.
  • It exports files straight to the Indesign file folder
    The script knows the file path of your Indesign file and can export the files directly to it. Otherwise the script can automatically file it into a sub folder of your choice.
  • Export all documents
    You have the option to export all the Indesign documents that are currently open.
  • Remembers the settings
    Choosing the same settings as last time? Just hit return.
    For example, set up your favourite PDF export to quickly export low resolution PDFs to the Indesign document folder.

Click on the image below to see a bigger version in a new tab.

Notes:

  • The script needs the Yosemite operating system or later.
  • If you choose a CSV for the naming of the images or individual PDFs, it should only have just one column, that being the list of names and no column heading. There should be at least as many names as there are pages in the Indesign document. If you choose a text file, the list of filenames should each be on their own line.
  • Alternatively, choosing a character style or paragraph style for the naming of the exported images or individual PDFs can be useful if you have a title on each page. For example business cards or invitations may have include person’s name. Format the text in your chosen style and the script will use that text for the name of the file for that page.

Download the free trial version

The trial version has full functionality but with a limitation of 10 pages at a time on the separate pages option.

Download the full version for $9.99

The paid version has no limitations and comes with free updates as new versions are developed.

Update history:

  • 6 July 2017. Version R8. Fixed an error with the page range option.
  • 12 July 2017. Version R10. Added the option to export PNGs.
  • 3 November 2017. Version R12. Added the option of leading zeros for numbered pages choice.
  • 17 July 2018. Version R13. Custom page names (section prefixes) are now supported. The leading zeros feature has been removed since page numbering styles (e.g. “0001,0002…”) can be applied in the document’s Numbering and Section options.
  • 22 July 2018. Version R14. Improved support for character styles and paragraph styles.
  • 8 February 2020. Version R21. New page range field. Paragraph styles now include the whole paragraph, not just the first line. No more pesky dialog box at the end. Script now checks for missing fonts and images before proceeding.

31 Comments

  1. Hello. You have written a great script. Congratulations!
    But I am trying to export each page individually and it always exports all the pages in the same pdf document. It does not create individual and separated pdf files for each page of the indesign document.
    I am working with inDesign CC 2017.
    Could you tell me how to solve this, please? Thanks a lot!
    Luis

    Reply
    • Hi Luis, thanks for reporting that error. I’ve fixed the page range option in the latest version so it exports multiple single page PDFs and also the correct page range for PDFs and JPEGs if you choose that option.

      Reply
  2. How do I install? Am I overlooking instructions?

    Reply
  3. Hello,

    Is it possible to export interactive PDFs with this script? I’m trying to export PDFs with clickable links.

    Thanks!
    Kelly

    Reply
  4. Hi Kelly, if you only need hyperlinks and bookmarks you can set up a PDF preset in the Adobe PDF for print section that includes those features. That can then be used with this script. For all the other interactive features like page transitions and media, you will have to export the document manually because Indesign does not allow saved presets for interactive PDFs.

    Reply
  5. Hi drscripto,

    Would it be possible to have a “Check Document Links” feature added? This would make an already great script even greater!

    Thanks,
    Mike

    Reply
  6. Hi, is there a way to add single jpgs instead of single pdfs outputs as an option??

    Thanks

    Reply
    • Yes the script already does this. Just click the checkbox in the top right hand side of the dialog box. You can save the pages as JPEGs and/or PNGs.

      Reply
  7. Doctor, so much of my life has been wasted… and then I met your scripts. Keep them coming!

    I have one question on this very useful script — is it possible for the page numbering to appear as the prefix in the file name instead of suffix? This capability would be the cherry on top of a very large hot fudge sundae for me.

    Cheers!

    Reply
    • Hi Jotto,

      thanks for the feedback. It’s always great to hear these scripts are saving people time.

      In regards to changing the position of the page number, there could be many options for example, each filename could start with the page number or have some static text before the page number, and there could be the option of having static text after the page number but before the filename. The same could apply if the page number was put after the filename. In other words, too many options to fit in the dialog box!

      The best method for custom page naming is to prepare a CSV or plain text file with the list of your page names. Then use this under the CSV option of the script.

      Reply
  8. Hello Can i add the Beeed by export as PDF?

    hunter

    Reply
    • Yes, just create a PDF export preset that includes bleed, then choose this preset when you output using this script.

      Reply
  9. Andris BarkansJanuary 8, 2018 at 8:18 pm

    Hi drscripto! Great script, thanks a lot! It satisfies my need to export pdf and jpgs in one go. One question: is it possible to fiddle with options to export as jpgs spreads not pages and put in jpg name sequential numbers no page numbers?

    Reply
  10. Hi Andris, I’ve put the option to export spreads onto my to-do list. Also adding numbers to the filename independently of the page numbers is an interesting idea too. Thanks for the feedback!

    Reply
  11. I’m really trying to get this to work for us! Great script, thank you. I feel like I’m close. But I don’t know what to do.

    Here’s my situation. Weekly 20-page print ad. Each InDesign document is made up of a 2 page spread. Our printer requires single page PDFs in a naming convention of: DDYY_PP.pdf

    I don’t want to use the filename of the document, because we have the spread numbers in the name with the date. Example “0128_04-05.indd” The PDFs are getting named 0128_04-05_01.pdf and 0128_04-05_02.pdf We need them named 0128_04.pdf and 0128_05.pdf Should I be making a CSV file for each InDesign document? I don’t know how to make a CSV file though.

    Reply
    • Oh, guess what?… I made a CSV file and it works great! I was over-complicating things because it was SO easy. Thank you.

      Reply
      • Hi Ann, glad to know it worked for you. The CSV is probably the best solution for custom naming conventions. Apart from a CSV it also works with a plain text file, it just has to be a list of names each one on its own line.

        Reply
  12. Once again a GREAT SCRIPT!

    It would help me a lot if there was an option to create a PDF every n pages. (So the first PDF containing page 1-3 the second PDF 4-6 the third PDF 7-9.)
    Then I could create 3 master pages with merged data from an Excel file to endup with 90 pages. Then save a PDF every 3 pages. I would then have 30 PDF files each containing 3 pages. (for creating personalized contracts for example)

    Keep up the good work !!

    Reply
    • Thanks for the feedback Ekim. This is a good idea to have the option of a different number of pages in each PDF (not just single pages). But what should the script use to name each 3 page PDF?

      Reply
      • A default name with a sequence number + Plus the super extra CSV technique 😉
        P.s. great site! I’m gonna share this URL a lot. Grz

        Reply
  13. Hi John, I haven’t given the script the option of outputting spreads yet. Will let you know when it’s done.

    Reply
  14. This script is brilliant – saves me hours and hours of manual renaming.

    I’m using filenames sourced from csv/text. One improvement for my specific use case – and possibly others – would be to have a prefix (or suffix) as a constant in addition to the variable names I have in my txt file. I create 8 different sized jpegs for use with Google Retargeting and the sizes of each jpeg need to be in the file name. If I could nominate ‘product name’ as a constant prefix (in the script dialogue box) and then append the 8 sizes I have saved in .txt, that woudl be perfect. At the moment, I’m using Find/Replace in the .txt, but if I could leave this file untouched to avoid inadvertent changes, that would be perfect.

    I used csv initially, but the first file name had 3 random characters at the beginning. I tried a couple of things to fix, but couldn’t. No problem for me to use .txt., but just flagging this may be a bug??

    Thanks again.

    Reply
  15. This script has helped expedite my final export process exponentially. I was wondering if there are plans to further enrich the selection of pages for export; for example, being able to select page 1,5,8-10 opposed to just a solid range?

    Reply
  16. This is my most favorite, most used script! I’ve thanked you before, but let me repeat it now, before I post my (very minor) gripes! Thank you!

    I’ve gotten into the habit of creating all my new multi page documents with a non printing layer called “page name”, a text frame on that layer on the master, and a paragraph style sheet called the same. This way, I can name my pages ONCE and forever more export them correctly named! Of course, if there’s a paragraph style in use on every page, that would work, but if even one page doesn’t have that paragraph style (even if you’re not exporting that page) you’ll get an error message.

    I recently had to resize a large batch of pdf files, so I made a picture frame in the master with a live caption (invisible type) and each page had the name of the pdf on it, ready to export.

    Now for the gripes:
    1. Can you get rid of that “document has been exported” button? Or at least don’t insist I click “OK”. If I navigate away from the page while it’s exporting, I need to go back to Indesign, click back in the finder to find the message, and click back in Indesign to click ok!
    2. Any way to check for missing links or fonts?
    3. When exporting individual pages, I can tab through everthing, but then I need to actually click on the page range button. Otherwise it exports all. When I needed just a few pages in a 500 page document, that hurts!

    Reply
    • Thanks for the feedback Mrs Civi. I’ve emailed you a new copy of the script that will overcome the problem of pages with missing character styles or paragraph styles. Let me know if it works for you and I’ll update the one on drscripto.

      In relation to the “OK” dialog box, I can take that away since the regular export or print function within Indesign does not do this. A check for missing fonts and images can be achieved and a warning message can be displayed. With the tabbing to the page range button, I think this is a limitation to AppleScript dialog box so you will need to continue to click on the page range button. Good suggestions for the next version, thanks!

      Reply
  17. I bought the script this week – it’s super helpful, though I’m having one problem. When I export with the naming method of Paragraph style, and there is a line break within the referenced paragraph, the name is only taken from the portion before the break, (for clarity it is definitely a single paragraph)

    Please can you advise on a way around this?

    Reply
    • Hi Jon, I did make the decision to use only the first line since the line breaks will play havoc with the filenames. I could instead get the script to simply remove line breaks in the filename. Would that suit you better?

      I’ve updated the script that should fix the problem. If it finds any returns within the paragraph, it will change them to a space, then it removes any double spaces, leading and trailing spaces. It will choose the first paragraph on each page with the target paragraph style. Note that the first paragraph is the one that was created first on that page and has nothing to do with its position on the page (just in case there is more than one instance). Also something to remember is that filenames on the Mac are limited to 255 characters so make sure your paragraphs aren’t too long.

      Other changes include checking for missing fonts and images before proceeding; I’ve eliminated the message at the end that tells you the script has finished; and there is a new page range field e.g. (1,2, 7-10).

      Reply
      • Thanks so much David, I just tested the updated script and it worked perfectly as desired! Brilliant update and excellent customer service 🙂

        Reply

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